ChurchTools

One workspace to plan services, care for people, run events, and manage giving
4.7 
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41 votes
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Start your week by opening ChurchTools and checking the service dashboard: who’s scheduled, what’s missing, and which files are ready. Build the service flow in minutes—add songs from the library, attach chord charts and links, set keys and transitions, and drop in readings and announcements. Assign roles (band, tech, greeters) and send one-click requests with automatic reminders. If someone declines, pick a suggested replacement and keep moving. Share rehearsal materials, lock the final plan, and print or export it for your team. On the day, use attendance tools to record headcounts and classes, run secure child check-in with labels, and see late changes update in real time across devices.

Shift to people care without opening another system. Keep a single profile for each person—basic info, involvement, notes, and privacy preferences—so staff and leaders have the same view. Build follow-up workflows: a newcomer fills a short form, gets tagged, and is assigned to a sequence (welcome email, pastor call, invite to a small group). Leaders see tasks in their queue and mark steps done. Organize groups by interest or neighborhood, track meeting frequency and participation, and message members from the roster. Give everyone a self-service portal to update details, download resources, sign up for teams, and register for events without office back-and-forth. more

Review summary

Features

  • Worship Planning
  • Volunteer Management
  • Small Group Management
  • Multi-site Management
  • Members Portal
  • Membership Management
  • Member Directory
  • Event Management
  • Donations Management
  • Child Check-In
  • Church Accounting
  • Attendance Tracking
  • Pledge Management
  • Online Giving
  • Media Library

How It’s Used

  • Plan a full Sunday service with songs, readings, and team assignments in one place
  • Send volunteer requests with auto-reminders and choose backups for declined roles
  • Run child check-in with labels and live attendance updates
  • Create a newcomer follow-up pipeline from form submission to first serving role
  • Organize small groups by neighborhood and track participation
  • Publish events with custom registration forms, capacities, and confirmations
  • Accept recurring online gifts and issue tax receipts automatically
  • Track pledges and report giving by designated funds
  • Export contributions and expenses for the bookkeeper
  • Manage multiple campuses with shared templates and role-based permissions
  • Let members update profiles, join teams, and download resources via the portal
  • Analyze attendance, volunteer coverage, and giving trends for leadership meetings

Plans & Pricing

Package S

$29.00 per month

Hosting
Backup
E-Mail Support
Persons: 200
Calendars: 10
Resources: 10
Roles: 20
Check-in
Chat
Add-on: LDAP Service: $14
Mobile App

Package M

$79.00 per month

Includes features of PACKAGE S plan, plus
Persons: 500
Calendars: 25
Resources: 25
Roles: 50

Package L

$149.00 per month

Includes features of PACKAGE M plan, plus
Persons: 1000
Calendars: 50
Resources: 50
Roles: 100

Package Xl

$229.00 per month

Includes features of PACKAGE L plan, plus
Persons: 2500
Calendars: 100
Resources: 100
Roles: 200

Package Xxl

$299.00 per month

Persons: unlimited
Calendars: unlimited
Resources: unlimited
Roles: unlimited

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4.7
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